Career Opportunity: Program Coordinator
Title: Program Coordinator
Immediate Supervisor: Managing Director/Artistic Director
Under the direction of the Managing Director/Artistic Director assumes responsibility for coordinating programs and supporting activities.
- Coordinates and monitors the full-time training program and other community programs
- Executes contracts for artists, faculty, production staff and ensures schedules of payment are adhered to.
- Records, circulates and makes available statistical information and reports on program activities.
- Manages all logistical arrangements for the program, i.e. travel, space, tools, equipment;
- Ensures financial material is prepared as and when required in order to meet program requirements.
- Adheres to Board-approved policies and procedures.
- Administering the program to the satisfaction of the Administrative Leads
- Prepares and processes contracts and schedules as approved by the General Manager for artists, faculty, Elders, Production staff.
- Coordinates and makes all arrangements for student applications, intake, interviews and auditions.
- Documents and disseminates information to staff, faculty and students on program plans including schedules, events, production plans and any revisions to plans.
- Prepares documents for students including acceptance letters, student handbook, schedules, letters to band councils and other correspondence as necessary
- Coordinates tracking of student attendance
- Arrange for video and still documentation of all CIT public events.
- Coordinates, arranges and makes available space accommodation, studio, performance, housing, for artists, ensures that the space(s) are in order and are able to meet program requirements and standards.
- Arranges all travel required for (programming, production, artists, students and faculty).
- Rents and coordinates equipment rentals and the tools required.
- Prepares reports on program activities two-weeks upon completion of a project, (at the end of each training term, workshop or project and following productions) identifying who, what, where, when, attendance, revenues and outcome.
- Records and makes available statistical information on programs (i.e. attendance at events and workshops, students, graduates, members, alumni, etc.) to ensure the organization is accountable for program activities as required by the General Manager and Government funding bodies.
- Maintains a list of (artists, trainers, students, members, be specific) and all relevant contact information and (artists, students, trainers, etc.) and maintains records on professional advancements, achievements and awards as required.
- Attends all advisory committee and faculty meetings and is responsible for recording and distribution of minutes
- Key position in terms of organizing logistics around public events and performances including but not limited to rental of equipment, chairs arranging food etc.
- Records and distributes incoming calls and appointments for staff
- Sends out and records all mail, couriers, faxes and packages
- Orders all office supplies and equipment for office
Financial accountability and responsibilities
- Prepares cheque requisitions for program activities for approval by the General Manager and ensures all expenditures for programs are recorded and accurately maintained.
- Ensures payments are received by (artists, trainers, Elders, etc.) within a schedule set defined by the General Manager.
- Follows budgetary and financial accountability procedures
- Education - formal training at a recognized post-secondary institution or organization or a minimum of 3years work experience in program coordination;
- Skill – must have excellent organizational skills and, skill in methods of administration
- Communication – must have excellent communication skills verbally and in writing;
- Interpersonal – be able to develop a spirit of cooperation amongst program participants;
- Knowledge - be knowledgeable about CIT goals and objectives;
Application deadline is 5:00PM June 9, 2017
Please forward applications to firstname.lastname@example.org